Connect the information.
Use the event details you already have to prepare the next team’s work. That can mean receiving Crew Call hours for review or preparing a schedule for a reviewed import into PresOps.
01 The handoff
The room changed.
Who else knows?
The planner updated the schedule. Production has one copy, and the crew call that went out yesterday has another. How can we easily correct every document where that room appears and update the entire team?
One change. Several places to catch up.
- Updated
Program schedule
The session has a new room.
- Needs review
Production brief
Does the setup still fit?
- Needs review
Crew call
Who needs to be where?
- Needs review
Presentation delivery
Which room gets the file?
Someone makes the calls and checks every copy.
Sending the update is only part of the job. Someone still checks the setup, gets the right call to the crew, and confirms where the presentation belongs. At closeout, the team needs to reconcile what actually happened.
02 The central platform
Start with the
same event record.
Opeerion ONE means Operational Network for Events. It brings scope, staffing, equipment, schedules, actual hours, costs, and billing together around one show. ONE is the central platform; the specialist applications handle particular jobs around it.
Compare the plan with the work.
Keep planned labor and approved actual hours attached to the show. Your team can review the difference before reconciling costs and billing.
Coordinate the people doing it.
Give crew their calls, schedules, and documents. Give presentation operations the information needed to prepare the rooms. Keep commercial details in the appropriate office views.
ONE is live. Start with the work your team needs to manage, then agree on deployment and access with an Opeerion account executive. Explore Opeerion ONE.
03 Follow the information
Here is what happens
after the plan.
Crew Call, ONE, and PresOps are live systems. Each has a defined job. The handoff includes a person checking the information, not a promise that every change updates every system.
Crew Call → ONE
Actual hours come back for review.
- Plan in ONE. The office prepares the staffing and labor plan for the show.
- Record the work in Crew Call. Crew check-in and sign-out provide the hours worked.
- Review the received hours in ONE. The office checks the incoming submissions before posting approved hours to the official labor record.
- Compare and reconcile. Use approved actuals alongside the plan to review labor and close out the job.
Receiving hours does not approve them. Review stays with the team responsible for the show.
See the labor workflow and its limitsEvent schedule → PresOps
Prepare the rooms from a reviewed schedule.
- Start with the event schedule. Confirm the rooms and sessions the presentation team needs to prepare.
- Prepare and review the import. Check the schedule data and map it to the supported PresOps fields.
- Set up presentation operations. The presentation team reviews the imported records, then handles files, revisions, and delivery in PresOps.
This is a reviewed import workflow. Agree on the source, supported fields, and how later changes will be handled during setup.
See the presentation workflow and its limitsA correct room assignment matters to the person presenting and the people watching. So do a prepared crew and accessible content. These tools support that work; people still make and check the decisions.
04 Who we help
Different responsibilities.
The same event.
Start with the information you are responsible for and the people who need it next.
Meeting planners and agencies
A room change affects more than the schedule. Bring the production and presentation teams into the same discussion, work from agreed event details, and define who checks each handoff.
See the planner and agency workflowProduction companies
Take the job from inquiry and quote to staffing, equipment, actual hours, and invoice. Review incoming labor before it affects the official record.
See the production workflowCorporate event teams
You need to understand the scope, the cost, and what the delivery team is preparing. Use the event record and client-facing documents to discuss changes without relying on a chain of different copies.
See the event-owner workflow05 Working with Opeerion
Bring one event.
Start with one workflow.
We offer setup support. An Opeerion account executive works with you on the scope and pricing, including the support your team needs.
Show us the work.
Walk through how your team plans, shares changes, and checks what happened. Choose a first use case you can evaluate.
Agree on the setup.
Confirm records, access, configuration, and who prepares the team. Your account executive sets out deployment scope, pricing, and support terms.
Prepare and review.
Use setup support to prepare the agreed workflow. Decide how you will check it with the people responsible before extending it to more work.
Ask your account executive which services are included, what is separately scoped, and what support is available for your event. Coverage and response arrangements are agreed for the deployment.
06 The portfolio
Find the tool
for your part of the job.
ONE is the event platform. PresOps and Crew Call support the workflows described above. The specialist tools below can be used on their own; a portfolio listing does not mean a ONE connection is available.
- 01Event operations
Opeerion ONE
Keeps inquiry, quote, contract, crew, equipment, schedules, actual hours, costs, and invoice attached to one show record.
Live · Discuss deploymentVisit site opens in a new tab - 02Presentation operations
PresOps
Get the approved presentation to the right room, with a record of every upload, revision, and download.
Live · Discuss deploymentVisit site opens in a new tab - 03Crew check-in
Event Crew Call
Send crew calls, confirm arrivals, and track time through sign-out.
Live · Access by requestVisit site opens in a new tab
Engineering and pre-production
- 04
LED101
Display engineering
Plan tile maps, power, data, and processor capacity before the wall leaves the shop.
Live web plannerVisit site opens in a new tab - 05
Video Projection 101
Projection engineering
Calculate lenses, throw, blends, and mapping from a sourced projector catalog, online or offline.
Live offline-ready PWAVisit site opens in a new tab
Content preparation
- 06
Script Puller
Script extraction
Extract PowerPoint speaker notes or an Excel script column into TXT, RTF, or Word files without uploading the source.
Windows utility · BetaAsk about availability - 07
LumaPull
Authorized media downloads
Download authorized video as MP4 or audio as MP3 through a Windows queue.
Windows appVisit site opens in a new tab - 08
Subber Studio
Local subtitle production
Transcribe, translate, time, review, and burn subtitles on Windows without uploading the source media.
Windows betaAsk about availability
Show execution and accessibility
- 09
CueLyst
Show calling
Build and call a live rundown with focused views for each department.
Live web appVisit site opens in a new tab - 10
CueLynx
Teleprompting
Run downstage prompting with operator control, script editing, and primary/backup sync.
Windows appVisit site opens in a new tab - 11
Event Live Captions
Live accessibility
Caption and translate the room with on-device processing, operator control, and branded output.
Windows app · Licensing availableVisit site opens in a new tab
Field work, billing, and after the show
- 12
EventIR
Field operations
Capture technician time, expenses, receipts, approvals, and client billing from the field.
Private beta · PWAVisit site opens in a new tab - 13
EventInvoiceHub
Freelance billing
Calculate day rates, overtime, turnarounds, per diem, and expenses, then issue the invoice.
Web app + Windows downloadVisit site opens in a new tab - 14
ShowBkn
Crew food intelligence
Find food recommended by live-event freelancers who have worked the same cities and venues.
Private betaVisit site opens in a new tab
Need help choosing? Tell us about the work